Understand What Accessibility Brings to Your Documents

Learn How to Make Your Documents Consumable by All

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Facts You Should Know
About Accessibility

Employees researching facts of document accessibility
  • Accessibility is defined as the design of products, services, devices, and environments for people with disabilities.
  • The ICF (International Classification of Functioning, Disability and Health) estimates over a billion people have a disability, which is 15% of the world's population.
  • WCAG (Web Content Accessibility Guide) is one of the most widely-adopted standards for achieving digital accessibility, becoming an ISO standard in 2012.
  • Many federal and state governments are required to develop, procure, maintain and use information and communications technology (ICT) that is accessible to people with disabilities.
  • In an era of inclusion, it’s imperative that companies consider accessibility to boost their brand perception. In 2018, there were 2,258 lawsuits in the USA related to digital accessibility.
  • With more than 2.5 trillion PDFs created annually worldwide, making PDF accessibile is a vital capability.

How Do You Make Documents Accessible?

Follow the Accessibility Best Practices

Step 1

Build Document Structure

To make documents easier for screen readers to process correctly, documents should be structured with heading hierarchies; table headings, rows, and identified columns; and to use lists when possible.

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Step 2

Add Alternative Text

Add alternative text (Alt Text) to accompany images, which are a quick description of an image. Images that do not require Alt Text are those that are purely decorative.

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Step 3

Ensure Color Contrast

Contrast refers to the variance in color between text and its background. To ensure strong contrast, always use a dark text against a light background or vice versa.

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Step 4

Remediate and Tag PDFs

Tagging ensures that a PDF file’s content and structure is correctly described and ready to be distributed to users of assistive technology.

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Need to Make Your Documents Accessible?

Foxit’s Accessibility Solution Streamlines this Task

Automate Tagging
with Autotag

PhantomPDF’s Autotag analyzes an entire PDF and tags each item accordingly. Autotag will categorize each element as a heading, paragraph, figure, list item, table, or form field and apply the appropriate tag. This is greatly save time and effort manually tagging every document.

Automate Large Scale Tagging
with Enterprise Automation

Companies with a large backlog of untagged PDF files can make full use of Foxit’s Rendition Server, providing the same advanced autotag features found in PhantomPDF, but for large volumes of scanned or born-digital documents.

Evaluate Document Compliance
with the Accessibility Checker

PhantomPDF’s Accessibility Checker can quickly run a full check on a file to determine whether it meets WCAG standards for accessibility. It produces a detailed report about its degree of accessibility, allowing users to pinpoint where issues are and how to fix them using the Tag Editor.

Complete Tagging with
the Tag Editor

While Autotag greatly automates the tagging process, no Autotag is 100% accurate. After Autotag is completed, users should manually go into the document using the Tag Editor and fix any errors or fill-in any blanks the Autotag capability misses. These issues also get identified by the Accessibility Checker.

Automate the Entire Process with the Action Wizard

Another way to automate the accessibility process within PhantomPDF is by taking advantage of the Action Wizard tool. The Action Wizard automates multiple steps which makes it easy for new Accessibility users to learn the process.

Ready to Make
Documents Accessible?

Contact Foxit To Learn How

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