Standardizing Paper and Digital for Enterprise Archiving
Automating the conversion of both paper and born-digital files to PDF/A is important for achieving a compliant, standardized digital archive. As the volume of born-digital documents such as Microsoft Word (.docx) and emails continues to rise for large organizations, it’s critical to choose an archiving solution that won’t break the electronic attributes of these files.
Many solutions, for example, flatten any pre-existing text layers they encounter in a born-digital document and then re-OCR them, potentially leading to unnecessary inaccuracies in the re-recognition process. Further, electronic documents have metadata, bookmarks, and other attributes that should not be broken when converting to PDF/A.
With born-digital auto-detection, Foxit’s PDF Compressor software identifies these text layers and various attributes automatically. This enables 100% accurate born-digital capture, and more effectively ensures the content of electronic documents will be preserved exactly as it should be for years to come. Even more, since this feature comes right out of the box at Foxit, your enterprise can avoid the need to do any special coding, engage with professional services, or pay for entirely separate systems to address the born-digital archiving issue. Automatically standardizing all of your documents within one single process, regardless of whether they came from a scanner or an email, helps to minimize costly manual intervention and streamlines your enterprise archiving strategy.