Organize Your PDFs With These Techniques

Almost anyone that’s used a PDF editor like Foxit PhantomPDF knows some of the editing options available. However, there are advanced organizing tools available on PDF software like PhantomPDF that can have a dramatic impact on the quality of your pdfs. And if you’re not already using them, you may want to give them a try.

Foxit PhantomPDF comes with built-in functionality to combine multiple PDF files and split a single PDF into single- and multiple-page PDF files according to page numbers as well as page range. That means you can extract exactly the pages you want, or split up a PDF file into just the pages you need.

You can also organize PDF files by re-arranging pages, composing page outlines, and more. PDF software such as Foxit PhantomPDF displays an overview page without any additional software so you can easily see what you’re working on. It allows you to split, merge, and reorganize pages in your PDF document.

Inserting pages from a file (Combining documents)

Foxit PhantomPDF gives you a couple of ways to insert one PDF into another. You can drag and drop pages from one document to another – PhantomPDF allows you to have multiple documents open at once in different tabs.  You can also insert an entire PDF file into another PDF file, or insert pages from a paper document using Foxit PhantomPDF and your scanner to scan them in and embed them into your existing PDF document. That makes it easy to customize your PDF document any way you choose and speeds up workflows when you need to combine documents to create a new report, form or brochure.

Re-ordering Pages

When you need to re-arrange the order of pages in your PDF file, use the thumbnail view to drag and drop pages.  Just expand the thumbnail view on the left hand side and drag and drop – what could be easier? That comes in handy when preparing presentations or reports, as you’re free to decide to move content around until it suits you.

Deleting Pages

PDF software such as PhantomPDF gives you ways to remove unwanted or blank pages, again enabling you to customize your documents the way you want them. Have pages of information that are no longer relevant? Need to remove pages containing confidential information? The Delete Pages feature makes it easy.

Extract Pages

Extraction is the process of reusing selected pages of one PDF in a different PDF. Extracted pages contain not only the content but also all form fields, comments, and links associated with the original page content.

You can leave the extracted pages in the original document and create a new PDF that includes all of the extracted pages during the extraction process – comparable to the familiar processes of cutting and pasting or copying-and-pasting, but on the page level. This makes it exceptionally easy to pull out sections of large PDF documents for use in other documents.

Replace Pages

If you need to put a page in where another page in your PDF file is coming out, it’s no problem. With the Replace Page option, you can update a single page simply by replacing it with your updated page in one quick step. The text, images and comments on the original page will be replaced. There’s no need to do anything more.

Swap Two Pages

When you need to transpose placement of two pages in your PDF file, Swap makes it possible. That comes in handy when preparing presentations or reports, as you’re free to decide to move content around until it suits you.

In addition to all these organizational features, you can also duplicate and move pages. What’s more, like good photo editing software, you can even rotate, crop, and flatten pages to embed comments into them permanently, as you would flatten layers using a photo editor.

And all the while, PDF software gives you the universal readability you need, so you can share your PDF documents with virtually anyone.


52 thoughts on “Organize Your PDFs With These Techniques

  1. Michael

    In the 7.3 version, you cannot switch back to classic toolbar mode, so I cannot save a file while looking at the original file. I get the white screen which points to a location to save it. Will you re add this feature back into the an updated version??

    Reply
    1. FOXITBLOG Post author

      The classic toolbar is no longer available in latest version There are currently no plans to bring this feature back at the moment.If you would like revert back to the classic toolbar you will have yo use an older version

      Reply
    1. FOXITBLOG Post author

      Thank you for your interest in Foxit Software!

      You would be able to use our PhantomPDF products to combine multiple PDFs into one. This feature is not in Foxit Reader You have the option to create a PDF from multiple files or insert pages from other PDFs into another. Please feel free to try our free 30-day trial of PhantomPDF which can be found on our website to see which software fits your needs best. They are available at:

      https://www.foxitsoftware.com/downloads/

      If you have any further questions regarding our products, please do not hesitate to ask!

      Reply
    1. FOXITBLOG Post author

      Thank you for your interest in Foxit Software!

      You would be able to use our PhantomPDF products to combine multiple PDFs into one. This feature is not in Foxit Reader You have the option to create a PDF from multiple files or insert pages from other PDFs into another. Please feel free to try our free 30-day trial of PhantomPDF which can be found on our website to see which software fits your needs best. They are available at:

      https://www.foxitsoftware.com/downloads/

      Reply
    1. FOXITBLOG Post author

      You would be able to use our PhantomPDF products to combine multiple PDFs into one. You have the option to create a PDF from multiple files or insert pages from other PDFs into another. Please feel free to try our free 30-day trial of PhantomPDF which can be found on our website to see which software fits your needs best. They are available at:

      https://www.foxitsoftware.com/downloads/

      To perform this function Choose FILE > Create > From Multiple Files, or choose CONVERT > Create > From Files >
      From Multiple Files, or right-click a file you want to convert to PDF and choose Combine files
      in Foxit PhantomPDF

      Reply
  2. Dr Alarape Selim

    Please, I want to merge pdf documents into one but the “from multiple tool bar” needed is not enabled. I have tried both the ribbon and the classic, but still the same problem. How can it be enabled or is there other way to go about it. Thanks

    Reply
    1. FOXITBLOG Post author

      Are you using Foxit PhantomPDF or Foxit Reader? Thank you for your interest in Foxit Software!

      You would be able to use our PhantomPDF products to combine multiple PDFs into one. You have the option to create a PDF from multiple files or insert pages from other PDFs into another. Please feel free to try our free 30-day trial of PhantomPDF which can be found on our website to see which software fits your needs best. They are available at:

      https://www.foxitsoftware.com/downloads/

      If you have any further questions regarding our products, please do not hesitate to ask!

      Reply
  3. Michelle

    I am trying out the Foxit PDF and want to know if there is a way to combine 2 pages into 1 page by overlaying one page onto another page?

    Reply
  4. Dave

    Is there a way I can see two foxit files at the same time? I do not want to ‘compare’ them, just view one while working on the other… thanks

    Reply
    1. FOXITBLOG Post author

      Thank you for using and supporting Foxit Software

      Please go to File > Preferences > Documents > select “Allow multiple instances”. This will allow for you to open documents in separate instances of the program.

      Reply
  5. Uzi Pereg

    Hi
    In the new version, when I click the “save as” button, it opens a white cover with file locations, and thus I cannot see the title while saving (I would like to name the file in accordance to the title of the article, and I wouldn’t like to memorize it by heart every time I save an article dowloaded from the net). Is there a way to save in the “old fasion” without switching to the classical ugly toolbar? (except for this inconvenice, the new toolbar is much better!)
    Thanks,
    Uzi

    Reply
    1. FOXITBLOG Post author

      Hello,

      Thank you for supporting Foxit PDF Software.This has been added as a suggestion into our feature request system , the ability to see the PDF when saving as. The only workaround for now is to use our classic toolbar mode that has that option. You can go to the file tab > change toolbar mode > select classic toolbar mode.

      Reply
    2. Pepijn Callaerts

      You can use the shortcut Ctrl+Shift+S (or Shift-Cmd-S for Mac) to Save As. This opens the Save dialog, without losing visual of your document.

      Reply

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