Organize Your PDFs With These Techniques

Almost anyone that’s used a PDF editor like Foxit PhantomPDF knows some of the editing options available. However, there are advanced organizing tools available on PDF software like PhantomPDF that can have a dramatic impact on the quality of your PDFs. And if you’re not already using them, you may want to give them a try.

Foxit PhantomPDF comes with built-in functionality to combine multiple PDF files and split a single PDF into single- and multiple-page PDF files according to page numbers as well as page range. That means you can extract exactly the pages you want, or split up a PDF file into just the pages you need.

You can also organize PDF files by re-arranging pages, composing page outlines, and more. PDF software such as Foxit PhantomPDF displays an overview page without any additional software so you can easily see what you’re working on. It allows you to split, merge, and reorganize pages in your PDF document.

Inserting pages from a file (Combining documents)

Foxit PhantomPDF gives you a couple of ways to insert one PDF into another. You can drag and drop pages from one document to another – PhantomPDF allows you to have multiple documents open at once in different tabs.  You can also insert an entire PDF file into another PDF file, or insert pages from a paper document using Foxit PhantomPDF and your scanner to scan them in and embed them into your existing PDF document. That makes it easy to customize your PDF document any way you choose and speeds up workflows when you need to combine documents to create a new report, form or brochure.

Re-ordering Pages

When you need to re-arrange the order of pages in your PDF file, use the thumbnail view to drag and drop pages.  Just expand the thumbnail view on the left hand side and drag and drop – what could be easier? That comes in handy when preparing presentations or reports, as you’re free to decide to move content around until it suits you.

Deleting Pages

PDF software such as PhantomPDF gives you ways to remove unwanted or blank pages, again enabling you to customize your documents the way you want them. Have pages of information that are no longer relevant? Need to remove pages containing confidential information? The Delete Pages feature makes it easy.

Extract Pages

Extraction is the process of reusing selected pages of one PDF in a different PDF. Extracted pages contain not only the content but also all form fields, comments, and links associated with the original page content.

You can leave the extracted pages in the original document and create a new PDF that includes all of the extracted pages during the extraction process – comparable to the familiar processes of cutting and pasting or copying-and-pasting, but on the page level. This makes it exceptionally easy to pull out sections of large PDF documents for use in other documents.

Replace Pages

If you need to put a page in where another page in your PDF file is coming out, it’s no problem. With the Replace Page option, you can update a single page simply by replacing it with your updated page in one quick step. The text, images and comments on the original page will be replaced. There’s no need to do anything more.

Swap Two Pages

When you need to transpose placement of two pages in your PDF file, Swap makes it possible. That comes in handy when preparing presentations or reports, as you’re free to decide to move content around until it suits you.

In addition to all these organizational features, you can also duplicate and move pages. What’s more, like good photo editing software, you can even rotate, crop, and flatten pages to embed comments into them permanently, as you would flatten layers using a photo editor.

And all the while, PDF software gives you the universal readability you need, so you can share your PDF documents with virtually anyone.

61 thoughts on “Organize Your PDFs With These Techniques

  1. upesh

    I want to extract pages from a pdf which have “highlighted text” pages.Please note I dont want to extract the text to a separate txt file.

    1. Laura Silva

      If you go to Comments>Export> Highlighted text, you can extract the text highlighted in your document

  2. Sam

    I am wondering if there is a way to programmatically merge multiple PDFs into one combined PDF. I am attempting to do so in Excel using VBA but have not been successful. Any guidance would be appreciated.

  3. Patrick Russell

    It is all very well telling customers that drag and drop can be done – BUT how? I dont have organise on my Ribbon and also no Create>Multiple Files. All I need to know is HOW!

    Thank you.

  4. SAQ

    I have foxit advanced pdf editor version 3.10 . pl tell me how can I split pages of a pdf file into pdf format. I went to export & tried different options but failed .pl help

  5. VED

    On testing Foxit, I find this deficiency.

    When a text page containing form fields is replaced with a text corrected pdf of the same text page, the form fields in the pdf page is seen to vanish. I have seen that this does not happen in the case of Adobe Acrobat. This is the only deficiency that I can see. Other than that Foxit is much superior to Adobe Acrobat.

  6. Michael Armstrong

    Using version of Foxit Reader, I received a PDF in e-mail which FR read and displayed fine, but the tab stays blank. I “saved as” and gave it a name, and when I retrieve it using FR, it opens and displays fine, but the tab and the little tooltip box stay blank. If I File->Open, the name appears correctly in Recent Documents; if I then click on that name, it opens OK in FR, but the tab stays blank. I hate to complain about free stuff, but this is a real nuisance.

  7. Carm

    I have followed the directions given here and it doesn’t allow me to rearrange pages. I can’t “drag and drop” anything. What am I doing wrong?


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