These days, if you look at the things that are most important to businesses where technology is concerned, mobile and security are at the top of anyone’s list. According to a study conducted by Accenture, 67% of CIOs and IT professionals believe mobility will impact their businesses as much as or more than the Internet did in the 1990s. The topic of security has no shortage of statistics that show this too is something that businesses need to take seriously. When selecting for your business, these two criteria should also be at the top of your list. Which is why you should consider the following features critical in any PDF software solution you choose.
Mobile friendly PDF software
Today’s businesses expect that teams will collaborate on many document creation projects. The ability to view and respond to comments and edits left by others who are working on a document is a key feature in any PDF software application. However, as more individuals are working remotely, the need for a mobile solution for reviewing document edits is a major part of collaboration best practices.
One of the selling points of PDF software is its ability to protect information in your documents. Using rights management, authors can restrict users who are not permitted to view specific document files from seeing the content therein. However you may need to revoke access to files once an individual has left an organization or the document is outdated. Having this ability not only better protects your company against insider threats, but ensures that legitimate users have access only to the latest file.
Newer technologies also provide businesses with the ability to drill down when it comes to access control. Document owners can restrict access and printing to a limited number of instances if they choose or they can grant access to only select pages in a file to protect certain information identified as restricted. For even tighter security, advanced PDF software applications allow white list access to prevent files from being viewed by anyone outside of a set range of IP addresses.
Certain PDF software features bring collaboration and security together. When developing documents, your file may contain quite a bit of hidden data; the result of multiple saves from multiple users.
This hidden data may contain information such as metadata, comments, edits, etc. that the reader should never see. Hence sanitizing PDF documents prior to distribution is an important part of the process, yet because so much of this information is hidden, a tool built into the application would fare much better at finding and removing this information compared to human eyes.
New versions of Foxit’s PhantomPDF and Foxit Reader 7 provide customers with these advanced features along with many others to make the task of creating PDF documents a more productive process. Improving upon the rights management services allows users to better protect files created with PhantomPDF while the Shared Review feature built into both products promotes positive collaboration among teams who are creating and editing documents.
These features, among the many others added to these new versions, make Foxit PhantomPDF Business a superior return on investment when compared to the other PDF tools on the market.